Capital City Fencer’s Club

Hooray for Annual General Meetings!

The Capital City Fencers’ Club is a non-profit organization, and as such, is governed by its members. Every year we hold an Annual General Meeting to elect out Board of Directors, review the finances, and discuss important club business.

When and Where?

Wednesday, December 7, at 7:30 pm (at the start of the regular fencing session) in our regular location at Royal Oak Middle School gym. The meeting usually lasts 30 minutes.

Who can vote?

If you have paid fees to the club in 2016, you are an eligible voter! We include members who are under 18 as voters and participants in the meeting.

Agenda

Call to order
Review and approval of the minutes from the last AGM
Report from the Board Chair
Financial Report
Election of the 2017 Board of Directors
Changes to the Society Act and how this affects the club
Proposal to change the bylaws (see item on including youth in governance below)

Past AGM minutes and reports are found here.

How to include youth in our club governance?

Recent BC Society Act changes restrict minors from serving on society boards of directors. Previously we had elected a youth delegate to the board which had been positive.

The new regulations make it possible to add youth who are 16-17 years to the board, as long as they do not make up the majority of board members.

The Board suggests we consider possible options:

– Create a youth advisory group of some kind to advise the board and assist with club activities. The advantages of this is that members of the advisory would not share the legal liability for the club that board members do. Additionally, there would be no reason to restrict the age, making the opportunity open to more young members; OR

– Change the bylaws to allow a youth member. This would restrict the seat to a member who is 16 or 17 years old, due to Society Act Regulations. The benefit of this is it requires less coordination as the youth member would attend the board meetings we are already having; OR

– Create a youth advisory group, which is then represented by one member who is 16-17, who is elected to the Board. Best of both worlds?

You can read about Society Act changes here.

This email was sent to when you signed up on https://capcityfencers.wordpress.com/ or joined at the club. Please add us to your contacts to ensure the newsletters land in your inbox.

Capital City Fencers’ Club

we fence at

Royal Oak Middle School 751 Travino Lane Victoria, BC

our mailing address: Mailing address for Capital City Fencers’ Club, 2039 Cedar Hill X Rd, Victoria, British Columbia V8P 2R5, Canada

email us at ccfc@shaw.ca